Administrative and Account Manager

Seventy7 Consulting is seeking a highly organized and experienced Administrative and Account Manager to oversee office administration and financial operations in Swakopmund. The successful candidate will support daily business activities, maintain accurate financial records, coordinate with clients and suppliers, and ensure smooth administrative and bookkeeping processes. This role is ideal for a detail-oriented professional with strong accounting, bookkeeping, and office management experience. Key Responsibilities: Administrative Duties: • Manage daily office operations and administration. • Maintain company records, contracts, permits, and project files. • Coordinate communication between clients, suppliers, subcontractors, and site teams. • Prepare quotations, purchase orders, invoices, and correspondence. • Monitor employee attendance, leave records, and timesheets. • Organize meetings, schedules, and travel arrangements. • Ensure office supplies and site materials are ordered when required. • Assist management with reports and project documentation. Bookkeeping & Financial Duties: • Record daily financial transactions accurately. • Manage accounts payable and accounts receivable. • Process supplier invoices and customer billing. • Reconcile bank statements and petty cash. • Prepare payroll and ensure timely salary payments. • Track project costs and budgets. • Maintain accounting records and filing systems. • Prepare monthly financial reports for management. • Assist external accountants and auditors when needed. • Ensure compliance with tax and statutory requirements. Qualifications & Experience: • Diploma or Certificate in Accounting, Business Administration, Bookkeeping, or related field. • Minimum 5 years of relevant administration and bookkeeping experience, preferably in the construction industry. • Working knowledge of accounting software, especially Sage Pastel. • Proficiency in Microsoft Office, especially Excel. Key Competencies: • Strong organizational and multitasking skills. • High attention to detail and accuracy. • Good communication and interpersonal skills. • Strong problem-solving ability and initiative. • Ability to work independently and meet deadlines. • High level of integrity and confidentiality.