SHEQ Understudy

B-4 Engineering and Diving is seeking a structured and proactive SHEQ Understudy to support its operations in Walvis Bay. The role combines SHEQ departmental support with administrative and personal-assistant responsibilities. The successful candidate will work closely with the SHEQ Manager, maintain departmental records and documentation, assist with correspondence and reporting, monitor safety-related inventory and provide general administrative support. This position requires strong organisational skills, compliance awareness, confidentiality and the ability to work effectively in a fast-paced operational environment. Key Responsibilities * Provide administrative and personal-assistant support to the SHEQ Manager. * Maintain filing systems and departmental records. * Prepare correspondence, reports and presentations as required. * Schedule meetings. * Record meeting minutes when required. * Follow up on outstanding actions and administrative requests. * Maintain inventory records for first-aid supplies and SHEQ consumables. * Manage stock sign-out registers. * Conduct routine stock counts. * Monitor stock levels and report shortages to the SHEQ Manager. * Manage incoming and outgoing departmental correspondence. * Assist with general office administration. * Support day-to-day departmental activities. * Perform collections, deliveries and errands when required. * Support the SHEQ Department during the absence of the SHEQ Manager. Minimum Requirements * Valid Code B driver’s licence. * Computer literate with proficiency in Microsoft Office. * Grade 12 certificate. * SAMTRAC qualification – mandatory. * Valid First Aid Certificate – mandatory. * Minimum 2 years’ experience in an administrative or personal-assistant role. * Strong organisational skills. * Strong communication skills. * Ability to work independently. * Ability to maintain confidentiality. * Good time-management skills. * Good problem-solving skills.