Office & Portfolio Support Manager

Africa Venture Partners Projects is seeking a highly organised, proactive and dependable Office & Portfolio Support Manager in Windhoek to support the organisation's operations, leadership and portfolio companies. The position combines office administration, executive support, project coordination, documentation management and day-to-day operational assistance in a professional business environment. KEY RESPONSIBILITIES • Manage funding applications, submissions and associated deadlines. • Coordinate BIPA processes and company documentation. • Manage leadership calendars and meetings. • Coordinate meetings, events and workshops. • Support portfolio companies with administrative requirements. • Oversee office administration and records. • Take meeting minutes and follow up on action items. • Support day-to-day operational needs. REQUIREMENTS • Diploma or degree in Business Administration, Management, Finance or a related field. • 2–3 years of relevant experience in administration, executive support, office management or a similar role. • Proficiency in Microsoft Office or Google Workspace. • Experience preparing and tracking formal documentation, applications or submissions. • Strong written, verbal and organisational skills. • Ability to manage multiple priorities and deadlines independently. • Valid driver's licence is an advantage. The ideal Office & Portfolio Support Manager should be highly organised and detail-oriented, proactive, dependable and capable of taking ownership of assigned responsibilities. Strong communication and documentation skills are important, together with the ability to manage several priorities and deadlines. The role also requires discretion when handling confidential information and previous experience in administration, executive support, office management or project coordination.