Senior Conveyancing Secretary

ESI, a well-established and leading business law firm in Namibia, is seeking a highly experienced and disciplined Senior Conveyancing Secretary to join their Real Estate and Property Department in Windhoek. The ideal candidate will have extensive experience in conveyancing processes and will be responsible for handling a wide range of property transactions from initial documentation through to final registration and accounts. This role requires a detail-oriented professional capable of working independently while maintaining high standards of accuracy and client service. ⸻ Key Responsibilities: * Handle all types of property transfers, including preparation of preliminary documentation and final accounts * Engage with clients, developers, and relevant authorities throughout the conveyancing process * Manage sectional title developments and opening of sectional schemes * Process partition transfers, subdivisions, and consolidations * Draft various sale agreements, including sale of member’s interests and shares * Handle registration of notarial deeds * Draft mortgage bonds and related legal documentation * Ensure all conveyancing transactions are completed accurately and efficiently ⸻ Requirements: * Minimum 10 years’ experience in a conveyancing/legal secretarial role * Namibian citizen * Strong knowledge of conveyancing procedures and property law processes * Excellent verbal and written communication skills in English and Afrikaans (additional languages advantageous) * Strong problem-solving and organizational skills * Ability to work under pressure and meet deadlines * Computer literacy, especially in: * Microsoft Word * E4 * Legal Perfect ⸻ Personal Attributes: * Motivated and disciplined * Detail-oriented and professional * Strong interpersonal and teamwork skills * Good health and ability to handle demanding workloads