Document Clerk

SMSA Africa Logistics Group is recruiting a Document Clerk in Windhoek, Namibia. The position focuses on receiving, capturing, scanning, verifying and maintaining Proof of Delivery documentation and other logistics records within the company's Logistics Management System. Key Responsibilities: - Accurately receive and capture Proof of Delivery (POD) information on the Logistics Management System - Perform batching and high-quality scanning of original POD documents and ensure timely handover to the invoicing team - Request, obtain and upload outstanding or missing cross-border documentation onto the LMS - Download POD images from third-party platforms and ensure accurate and complete upload to the LMS - Maintain high standards of accuracy, referencing and compliance across POD documentation and system records - Perform quality checks on processed documents - Ensure availability and scanning of PODs on the LMS - Ensure compliance with client-specific POD requirements - Upload and manage cross-border documentation in line with operational requirements - Conduct daily audits of PODs to ensure completeness, accuracy and compliance - Ensure completed and verified PODs are handed over to Key Account Executive Administrators - Support efficient administration of the POD Department and maintain client requirements for quality and visibility Requirements: - Matric - Logistics and Supply Chain Management or Transport Management related qualification - Minimum 2 years' experience in a similar role - Proficiency in Microsoft Office, particularly Word and Excel - Ability to use internet, web-based and job-specific software applications - Strong English and Afrikaans communication skills - Strong interpersonal skills and ability to build good working relationships - Well-developed communication skills - Strong attention to detail with a focus on workflow accuracy and productivity Application Reference: WHK DC