Document Clerk

SMSA Africa Logistics Group is recruiting a Document Clerk in Windhoek. The position is suited to an experienced logistics administration professional with strong attention to detail and experience handling Proof of Delivery (POD) documents, logistics systems and cross-border documentation. The successful candidate will receive, capture, scan and manage POD documentation while ensuring records are complete, accurate and available within the company’s Logistics Management System. Key Responsibilities * Receive and capture Proof of Delivery information on the Logistics Management System. * Batch and scan original POD documents. * Ensure documents are handed over to the invoicing team on time. * Obtain and upload outstanding or missing cross-border documentation. * Download POD images from third-party platforms. * Maintain accurate POD records and documentation. * Conduct quality checks on processed documents. * Ensure POD documents are available and properly scanned on the system. * Ensure compliance with client-specific POD requirements. * Conduct daily audits for completeness and accuracy. * Hand completed and verified PODs to relevant administrators. * Support efficient administration of the POD department. Minimum Requirements * Matric/Grade 12. * Qualification related to Logistics, Supply Chain Management or Transport Management. * Minimum 2 years’ experience in a similar role. * Proficiency in Microsoft Word and Excel. * Ability to work with internet, web-based and job-specific software. * Strong English and Afrikaans communication skills. * Strong interpersonal and organisational skills. * High attention to detail and accuracy.